Data Protection Statement
The Greater Cambridge Partnership (GCP) exists to deliver the Greater Cambridge City Deal, as described in the agreement with the Government. This often requires collecting and using the appropriate personal information collected either in person, over the phone or via the e-forms on our website to inform and guide decision making, and to monitor the use and opinion of the services/facilities that fall under our remit.
As a project delivery body, comprised of a number of agencies with Cambridgeshire County Council as the lead authority, the Greater Cambridge Partnership acts as part of the County Council for the purposes of Data Protection. The Cambridgeshire County Council Data Protection registration number is: Z4849790
You can read the Cambridgeshire County Council Privacy statement on the County Council website privacy pages.
You can find more details on Data Protection and the General Data Protection Regulations (GDPR) at the website of the Information Commissioner's Office (the ICO).
The information we collect is stored and used in accordance with the General Data Protection Regulations.
We may sometimes have to share the information you provide to us with third parties. This may be done, for example, for the purposes of analysing consultation responses, for obtaining service updates relating to an enquiry from you, or as part of the decision-making process relating to GCP projects. This will always be done in accordance with your Data Protection rights.
Surveys and consultations
If you respond to a survey or a consultation, we may publish the response you have submitted. If we do so, we will redact any personal information (names, address etc.), as well as any other information we believe may be reasonably expected to identify you.
If you provide information about another person, we any also redact anything we think may identify them.
Photos and filming
We often capture video footage (including audio) and photographs of our events.
These assets may be shared on social media, on our website, and used in other promotional material (including printed leaflets). Use of these images will usually be within the context of the event; either directly promoting it, or referencing it in a more general way (for example; using images of the event in a report on community engagement.)
- Cambridgeshire County Council
- Cambridge City Council
- South Cambs District Council
- Cambridge University
- Cambridge Network
If you are attending one of our events, and do not want to appear in any pictures or videos, or want to ask a question about how your information will be used, please let us know at the event or email firstname.lastname@example.org.
We will always ask for your consent before we take any photo or footage that specifically identifies you i.e. where you are either the sole subject or one of the main subjects, of the image or footage.
You can withdraw your consent for use of a photo or footage you appear in at any time, although printed documents in circulation may not be recalled, and images/footage that has been shared on social media or across the internet may no longer be within our control.
Our public meetings may be recorded and broadcast on public channels. These meetings are subject to government guidance on public recording.
When contacting us, you may be asked for personal information such as name, address, postcode, date of birth etc.
This information may be collected:
- To fulfil your request for information or services
- As input to improving our site
- As part of the process of consultation
- But will only be used in those activities necessary to provide you with the service you have requested or require.
You will be advised of any additional purposes or uses at the time the information is collected.
We also operate a number of social media profiles. Interactions, conversations, and mentions of GCP on these platforms may also be recorded as part of our ongoing communications work, and we may keep a record of this for review.
You retain the right to request access to any information we hold that relates to you, or to ask us to stop processing your information, as guaranteed by the General Data Protection Regulations.
Mailing lists fair processing notice
Our mailing lists are stored securely, in our mailing system and on the Cambridgeshire County Council network, and managed in accordance with data protection legislation. We will only use them for sending you information that you have requested or agreed to receive.
We will not sell your information or share it with any organisation unless you have agreed to that.
We will not transfer your information outside of the EU unless you agree to it, however, some services we offer may require that information be transferred in this way. Your use of the services is, therefore, dependant on your agreement for this transfer of data.
Our email subscription system, provided by Granicus, uses servers hosted in the USA, however, the system offers protection for your rights through data protection clauses in our contract with them and the system has been approved for use by a number of central government offices, including HMRC.
You can, at any time, ask to see what information about you we are holding, ask us to correct or update information about you that we are holding, and/or ask us to stop using your information and stop sending you information updates and newsletter emails.
If you are unhappy with the way have been using your information, you can complain to the Cambridgeshire County Council Data Protection team.
If you are unhappy with the council response to your complaint, you can refer the matter to the Information Commissioner's Office, the independent watchdog on information and data protection.
Other tools and platforms
Some of the tools and platforms we use, such as social media, may have their own Privacy and data protection policies. We advise that you check those policies when visiting those platforms. While the GCP makes every reasonable effort to ensure that the tools it selects for use in public engagement comply with the relevant data protection legislation, users/visitors should ensure that they are comfortable with the way in which their data is used.
The GCP may use the segmentation and advertising tools provided by social media platforms to highlight our posts to those users we think will be most interested in the information we are sharing.